Filing and records management pdf

Filing and records management Business information can be an important contributor to your competitive advantage. Good filing and record-keeping systems make sure you have what you need, and avoid wasting time and effort looking for misfiled information and misplaced files. A simple approach can help you organise both computer and paper records. Records Management includes the entire lifecycle of the Record. Records Management begins managing a piece of information once it is declared a Record declaration or if it is initially created as a Record. Records Management concludes managing a piece of information when the Record is disposed or transferred to Archiving. Filing and Records Management Records and Data Download Now! Purpose Establish controls that identify, maintain and store in good condition records that provide objective evidence of management and quality control in all areas of operation. Procedure Records management performance monitoring and review by the Office of Institutional Compliance. Records management addresses the life cycle of records, i.e., the period of time that records are in the custody of University offices. The life cycle usually consists of three stages: Creation or receipt. Maintenance and use. 1.5 Filing is a process of placing records in the appropriate location and order within a filing system. Detailed discussion on this process is provided in Chapter 4 of GRS' Records Management Publication No. 2 - Managing Active Records: File Management. Registry staff are advised to go through this chapter before going on further. 1.6 Record Management Maarten BOONEN Chapter 11 Kristin Harrison Record management bab 1 George Adarsha Vital Records Management Fe Angela Verzosa rm, 10e ch02 copy Kristin Harrison The Importance of Records Management Danique Arthurs imr504 classification and filing system week 4 Ahmad Shahir Mohamed Jalil Ch01 records management xtin101 An activity that has proved beneficial is the Records Management (RM) and the Electronic Records Management (ERM). Shepard and Yeo (2003, p. 1) argue RM "[Records Management] is the field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records." Records management seeks to manage and control records throughout their life cycle, from their creation and distribution, through their filing and use, and ultimately to their final disposition or permanent retention. B. THE BENEFITS OF RECORDS MANAGEMENT The benefits of a well-run records management operation are many: Space savings. INTEGRITY: Integrity is all about maintaining the authenticity and reliability of the records in question. For example, digital records are susceptible to edits and hacks. On the other hand, physical records, if not managed correctly, can degrade to the point where they are functionally useless. DOE Order 243.1b, Records Management Program provides the foundation and requirements for the establishment and maintenance of the DOE Records Management Program. It implements and provides the requirements and assigns responsibilities for creating and preserving DOE records, to include the management of unique sets of records. Records Management Procedure 6701‐PR1 Directory of Records Classification 0650 10 3 of 18 Procedure Procedure 1.5 Advice on Filing Systems The Records Management Office will provide active records and filing system advice to custodians on topics such a